7 Ways VoIP Can Improve Productivity

As a business leader, you are always on the lookout for better ways to communicate with your customers. Plus, you also want to look at ideas of how you can improve your firm’s efficiency. Voice over IP (or VoIP technology as it’s known) is something more businesses are adopting to meet their constantly evolving needs.

Today, VoIP is a type of technology used by millions of organisations all over the world, ranging from sole traders through to international corporations! Are you thinking of implementing VoIP in your business? If so, were you aware of the many ways that VoIP can improve your productivity? If the answer is no, check out these seven top ways that VoIP will make a real difference to you:

1. Easy access to voicemail

Let’s face it; you can’t be there to serve your customers 24 hours a day personally. With that in mind, you would offer them the opportunity to leave you a voice message in your absence. But, the process of retrieving voicemail messages is typically frustrating and time-consuming. With VoIP, you can access your voicemail from anywhere around the world via an Internet connection.

2. Better customer services and relationships

Did you know that with VoIP phone systems you can better serve your customers and maintain relationships with them? One of the main advantages of VoIP is how you have both a powerful and flexible communications solution. VoIP makes it easy to take care of new and existing customers. For example, staff that work from home can use a VoIP number, allowing customers to reach them wherever they are in the world.

3. Significant cost savings

Have you ever noticed that your phone bill is sometimes astronomical? One of the ugly truths about conventional phone lines is they aren’t designed to save your business money. The good thing about VoIP phone systems is you can improve your firm’s bottom line and cash flow with ease. There are no hefty line rental costs to bear, nor must you pay for installation costs when you get new numbers.

4. Better mobility

The biggest selling point of VoIP phone systems is their mobility. It doesn’t matter if one day you are working out of the office, and the next you are working on-site. Both your customers and colleagues can reach you wherever you are. What’s more, you can also be accessible even if you are out of the country!

5. More features, functionality, and versatility

With VoIP phone systems, you have a plethora of features, functionality, and versatility at your disposal. It’s no secret that each business has specific criteria when it comes to telephone solutions. Some firms may want a single telephone number for their office. Others may prefer employees to have “direct” numbers for improved customer care. There might even be a need for a variety of numbers to be in place for particular departments.

6. Scalable

VoIP phone systems can be as fixed or scalable as you want them. There’s no “one size fits all” telephone solution out there, so with that in mind VoIP can offer you the scalability you need.

 7. Easy to install, configure and maintain

One final way that VoIP can improve your productivity is through its setup and configuration processes. Some business leaders shudder at the thought of having to deal with IT solutions, and VoIP is no exception to that rule. Thankfully, anyone can set up and maintain a VoIP telephone solution for their business. Yes, it really is that simple!